How to register company in Malaysia, we can help..!

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Registering a company in Malaysia involves several steps and requirements that need to be fulfilled. Here’s a comprehensive guide on how to register a company in Malaysia:

1. Choose a Business Structure

Before registering, decide on the type of business entity you want to set up. The common types in Malaysia include:

  • Sole Proprietorship
  • Partnership
  • Private Limited Company (Sdn. Bhd.)
  • Public Limited Company (Bhd.)

2. Name Search and Reservation

  • Conduct a name search through the Companies Commission of Malaysia (SSM) portal to ensure the name you want is available.
  • Once the name is approved, it will be reserved for your use for 30 days.

3. Prepare Required Documents

For a Private Limited Company (Sdn. Bhd.), you will need to prepare the following:

  • Memorandum and Articles of Association (MAA)
  • Form 48A (Statutory Declaration by a Director or Promoter before Appointment)
  • Form 6 (Declaration of Compliance)
  • Identity Cards (MyKad) or Passports of directors and shareholders
  • Proof of Residential Addresses of directors

4. Submission of Documents to SSM

  • Submit the required documents online through the MyCoID 2016 system or physically at an SSM office.
  • Pay the registration fee, which varies depending on the company’s authorized share capital.

5. Certificate of Incorporation

  • Once your application is approved, SSM will issue a Certificate of Incorporation, indicating that your company is legally registered.

6. Post-Incorporation Requirements

a. First Board Meeting

  • Hold the first board meeting to appoint the company secretary (within 30 days of incorporation), approve the issuance of shares, and other initial business matters.

b. Register for Taxes

  • Register your company with the Inland Revenue Board of Malaysia (LHDN) for income tax and possibly Service Tax (SST) if applicable.

c. Social Security and Employee Provident Fund

  • Register with the Employees Provident Fund (EPF/KWSP) and the Social Security Organization (SOCSO/PERKESO) if you have employees.

7. Open a Corporate Bank Account

  • Open a corporate bank account in the company’s name to facilitate business transactions.

Detailed Steps for Registering a Private Limited Company (Sdn. Bhd.)

  1. Company Name Search and Reservation:
    • Access the SSM’s online portal (e-Services) to conduct a name search.
    • Submit a request to reserve the company name using Form PNA.42. This name will be reserved for 30 days.
  2. Prepare and Submit Incorporation Documents:
    • Draft the company’s Memorandum and Articles of Association (MAA).
    • Complete Form 48A (Statutory Declaration by a Director or Promoter before Appointment) and Form 6 (Declaration of Compliance).
    • Gather certified copies of the directors’ and shareholders’ identification documents (MyKad for Malaysians or passports for foreigners).
    • Prepare a statutory declaration form, if applicable.
  3. Submission to SSM:
    • Submit all required documents either online through MyCoID or at an SSM office.
    • Pay the registration fee based on the company’s authorized share capital (minimum RM1,000 for companies with a share capital of up to RM400,000).
  4. Certificate of Incorporation:
    • Upon approval, SSM will issue the Certificate of Incorporation (Form 9) which signifies that the company is legally registered.

Additional Post-Incorporation Steps

  1. Hold the First Board Meeting:
    • Appoint the company secretary within 30 days of incorporation.
    • Issue share certificates to the initial shareholders.
    • Set up statutory registers such as the register of members, register of directors, and register of charges.
  2. Register for Taxes:
    • Register your company with the Inland Revenue Board (IRB/LHDN) for income tax.
    • Register for the Goods and Services Tax (GST) if your annual taxable turnover exceeds the threshold set by the Malaysian government (currently MYR 500,000).
  3. Social Security and Employee Provident Fund:
    • Register your company and employees with the Employees Provident Fund (EPF/KWSP) and Social Security Organization (SOCSO/PERKESO).
  4. Open a Corporate Bank Account:
    • Choose a bank and open a corporate bank account in the company’s name.

Compliance and Ongoing Obligations

  1. Annual Return and Financial Statements:
    • File the annual return and audited financial statements with SSM annually.
  2. Maintain Statutory Records:
    • Keep all statutory records, including minutes of meetings, registers, and resolutions, up to date and accessible.
  3. Comply with Employment Laws:
    • Adhere to Malaysian labor laws and ensure all employee-related contributions (EPF, SOCSO) are made timely.

By following these steps, you can successfully register a company in Malaysia and ensure that it remains compliant with local laws and regulations. If you’re unsure about any part of the process, consider seeking professional advice from a company secretary or legal advisor.

 

Contact Us today:

http://www.wasap.my/60108398700/daftarniaga 

 

Sincerely,

Mohd Hamdi Mohd Azmee
DAFTARNIAGA ADVISORY SDN BHD

www.daftarniaga.my

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